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Tech Academy 2018 – Office 365 for the Classroom


MICHAEL BENDER: Have you guys played around with Teams yet? AUDIENCE: Played with what? MICHAEL BENDER: Microsoft Teams Have you played around with that? Just because you're on one of those doesn't mean you can't use the stuff that's built in here

AUDIENCE: No, I mean, in the office we did, of course, the SharePoint I tried to get them to use OneNote Nobody wanted to do that MICHAEL BENDER: Know what you do? You start using it yourself, and they see what amazing productivity comes around And they're like, hey! The beauty of it– and I'm going to talk about this in my presentation– is I've never been one of those teachers that creates like all of these binders full of class notes

I would try to do that I would get three weeks in the semester, forget to do it one week Next thing you know, it's all gone Now, because I do everything in OneNote, I simply move it from one semester to the next So right when I'm prepping a class, I have everything from last semester

I know exactly how the last semester ran I put notes in there So like when something comes up during class, I'm like, oh, I need to remember that for next semester to change that I've got a little tab I put it all right in there

I review that when the next semester comes around I save so much time not reinventing the wheel Good morning! AUDIENCE: Good morning I have a question Are you going to cover something about OneNote in here too? Or that's a different thing? MICHAEL BENDER: Yes

I'm going to be covering a little bit of OneNote, not an hour and 15 minutes like Penny is covering with OneNote I'm going to be covering Office 365 We're going to take a look at OneNote, OneDrive, kind of the whole suite of stuff AUDIENCE: So I will get at least something of it if I don't go to the OneNote, I guess? MICHAEL BENDER: Yes AUDIENCE: OK

MICHAEL BENDER: They're also recording it as well AUDIENCE: Oh, they are? MICHAEL BENDER: Yeah AUDIENCE: Oh, this one or the OneNote one? MICHAEL BENDER: I don't know about that one I know they're recording this one So hence, the camera

AUDIENCE: Oh, it's pointing right at me MICHAEL BENDER: It is pointing right at you AUDIENCE: Yes AUDIENCE: Do I need to scan over there? MICHAEL BENDER: Yes, please AUDIENCE: OK

MICHAEL BENDER: Thank you AUDIENCE: So should I try to put it on here first, Mike? MICHAEL BENDER: What's that? AUDIENCE: The Office 365 [INAUDIBLE] MICHAEL BENDER: If you want to, absolutely AUDIENCE: And how do I do that? MICHAEL BENDER: So log into your email

AUDIENCE: So unless I have my laptop with me, this isn't going to help me Right? MICHAEL BENDER: It will absolutely help you because we're going to cover a lot of stuff It's also recorded, so you can go back and see it later You can just enjoy the show AUDIENCE: I like shows

MICHAEL BENDER: And then, if there's certain things that you'd like to take a look at again, though I'm not sure where they're going to put the presentations up, but they'll be available You can also always email me later on if you have questions, things like that Did it get you? AUDIENCE: Um, I'm still figuring it out Oops Sorry about that

AUDIENCE: Oh, that thing MICHAEL BENDER: Yep Give you a hand here So if you hold it AUDIENCE: Oh, yeah, yeah, yeah

MICHAEL BENDER: There you go, so it can read the QR code AUDIENCE: Is this supposed to be my name on the back of this card? MICHAEL BENDER: It should be Is that not your name? AUDIENCE: It's not my name MICHAEL BENDER: Your fine Or you can get it later

AUDIENCE: Huh? MICHAEL BENDER: You already checked in AUDIENCE: Yeah, but, you know, then I don't get credit for it Right? If it's not me MICHAEL BENDER: Why don't you stay, and then you can catch them at lunch Unless you want to go because we're [AUDIO OUT] in a couple of minutes

I'd hate for you to miss anything I'll vouch for you as well AUDIENCE: OK MICHAEL BENDER: I can write you a note AUDIENCE: Would you? MICHAEL BENDER: Yes

I don't know what that will get you, but you know, we'll see what happens And I would guess if yours was incorrect, there's probably other ones that are also incorrect AUDIENCE: Yeah I've seen this name before It's just not me

MICHAEL BENDER: Yeah AUDIENCE: Yeah Because I had to look through all the Susans to find the right one Somebody gave this to me, and I didn't even look MICHAEL BENDER: You're back? AUDIENCE: Yeah

MICHAEL BENDER: All righty AUDIENCE: Just exploring [INAUDIBLE] Cause I think this gives me some more general ideas of [INAUDIBLE] I think SharePoint is tomorrow also, but this is the only case I think with this

MICHAEL BENDER: Yeah, this is the only one doing kind of like an overview AUDIENCE: And it's the only one– because some of these are repeated on Sunday And I don't think this one is Cover multiple areas– it says even a little bit of Skype AUDIENCE: It's good to learn everything [INAUDIBLE]

It's hard to choose MICHAEL BENDER: It is always hard to choose I always hate that when I go to a conference, and it's always the ones that I always want to go through, they're all stacked in the same area AUDIENCE: Hopefully, maybe school repeats some of these [INAUDIBLE]

MICHAEL BENDER: Yeah Well, why don't we get started? Well, good morning, everybody How was the keynote? AUDIENCE: Good AUDIENCE: Very good

MICHAEL BENDER: Was it good? AUDIENCE: Different MICHAEL BENDER: Different? OK Excellent So my name's Michael Bender I teach in the Information Technology area

So I'm over across the street on the third floor of the Health Building And so today, what we're going to be talking about is we're going to be talking about Office 365 in the classroom So I'm going to do a basic Office 365 overview Just a quick show of hands, how many people have used any of the applications inside of Office besides your email? OK So a couple of you

So we're going to just kind of do an overview of that Go through some of the applications that are in there We're going to take a look at using OneDrive for Business, which is basically your online fileshare And I'll show you some things of how I use it in my classroom And I think it's a pretty cool tool

We'll talk about using the OneNote Classroom Notebook So this is a really cool tool that you may not be familiar with, but it might be one that you want to take a look at using inside of your classroom Then I'm going to talk about integrating with Blackboard, and how I integrate the things from Office into the Blackboard environment And then we should have plenty of time for Q&A, things of that nature So why do we want to use Office 365 in the classroom? First off, all the faculty, staff, and students here have access to it through Madison College

So I'm not sure of the exact licensing with it Faculty, staff, students are able to install, I believe, a copy– I'm not sure if it's multiple copies– but install a copy of it from there They also have access to it with their accounts So that gives us security How many people use Google or some other sort of thing for their class? You're using a public resource to store your stuff for school

Maybe you're cool with that Maybe some people aren't With Office 365, all of my content is only available to faculty, staff, and people that are authenticated through the school So it's a more secure environment It's also multi-platform and multi-device

So what I mean by that is that it works on Macs It works on PCs It works on iPads It works on iPhones So Microsoft has made huge investments on the applications on those platforms

So your students, chances are, they're probably using one of those platforms Android as well So students that have iPads and all those sorts of things can access any of the resources Yes? AUDIENCE: I have a class where I teach these pieces to students So it's Word, Excel, Access, and PowerPoint

And I had students if they don't have the Microsoft programs, I directed them to the library to download Office 365 The Mac people all said that they couldn't get access on their Macs MICHAEL BENDER: You'll need to talk to Technical Services on that I'm not sure of the licensing with Macs as far as Office 365 The applications, so they should be able to install the Office applications from the app store, the Apple App Store

AUDIENCE: The Apple App Store MICHAEL BENDER: I don't own a Mac Tom, do you know how the Office? AUDIENCE: I would have to check with [INAUDIBLE] MICHAEL BENDER: OK

AUDIENCE: I have a Mac I did it It was a little more complicated I honestly don't remember what I did, but I know it was one more hoop to jump through But it's completely possible

AUDIENCE: So they download 365 from our library, but they still have to go to the Mac store? MICHAEL BENDER: They don't necessarily, I believe, have to download 365 There's probably a few steps What I would really recommend, just contact Technical Services Ask them for the documentation for installing the Office Suite that the students have They should have documentation for that

I'd simply put that in your Blackboard, in your class, and provide that to your students I don't know the exact hoops to jump through AUDIENCE: If they know what operating system they have, I mean, there's a few questions And you pick it out of it But yeah, it's [INAUDIBLE]

AUDIENCE: And how did you? AUDIENCE: You go to the apple And you say About my Mac, and it tells you MICHAEL BENDER: Yeah AUDIENCE: Apple store? MICHAEL BENDER: Yeah AUDIENCE: And I don't remember exactly cause it was a year or so ago

MICHAEL BENDER: Yeah Just contact Technical Services They deal with that probably on a daily basis AUDIENCE: I actually called the 6666 number, and they said that Macs can't get access to 365 MICHAEL BENDER: Do me a favor, you'll see my email address at the end of this, drop me an email

I'll see what I can do for you AUDIENCE: OK MICHAEL BENDER: Free to use We kind of talked about this a little bit Basically, everything as long as your faculty, staff, student have access to the resources

And it's free to use And this is where I will segue into these are my own This is how I teach in my classroom And these are kind of my own beliefs And I will kind of segue away from what might be considered the best practices in the classroom, is outside of being at this college, our students will not use an LMS in their day-to-day work

They will use Office 365 By 2019, Microsoft expects 70% of their Office customers to be in Office 365 So besides just this being a really good teaching tool for my classroom, I use it because it provides soft skills to my students that they need going out there So many times our students go out there, they know how to do auto mechanics They know how to fix PCs

They know how to do all this stuff But as soon as they have to interact with the other people in their office and use all of those tools, I consistently hear from students, why don't we have more PowerPoint? Why didn't you show us how to use Outlook? Why didn't we learn about all of these tools? Because many of these soft skills don't fit in And so that's why I've built many of them into my class to give them some experience of working with those along with the things that we're teaching technology wise So just some important notices here Office 365 is constantly changing

So as opposed to probably many of us, probably years ago, bought a copy of Office for Home, and we kept it for seven years, the way it works now with Office 365 is that when Microsoft has new features, they push them out When a new version is available, they will push it out So what that means is that you may find new features that you didn't see yesterday in Office 365 You may see things might move around in Office 365 And that's simply the way of the world these days, that we have to deal with that

Some of the features aren't fully licensed by the school One of the things– we were talking about this a little bit earlier– is Microsoft Teams, which is a way to collaborate with other people that are in your Office 365 organization Currently, Teams is only licensed, as far as the last time I checked, with the faculty It's not licensed with the students So that really means that we can only collaborate as between the faculty and staff with that

Like I said, some of the techniques might not fall into the best practices, because I'm not really a big fan of Blackboard Some of the latest changes are pretty good But as a tool in my classroom, it's not my favorite way to go about teaching everything Thus, why I'm trying to show you some of the things with Office 365 I'll also show you how to integrate those two together

Because I don't want to just simply– I do know some instructors in the IT department that have completely abandoned Blackboard And everything's taught through websites and other things like that I understand that students have a familiarity with Blackboard It's what they use for a lot of their courses So I weave the things in that makes sense for me into my courses

So we'll be taking a look at that And as always, I like to say your mileage may vary for whatever you're working with So some of these techniques might work in your classroom Some of them may not But we'll take a look at all of those

So that's all for the slides So that's good [AUDIO OUT] Up into the upper left hand corner, you'll see that there is the Apps Bar with all the different applications that you can go into And notice it says Office 365 with an arrow That takes you to this nice little page that we have here

So on this page, this will have the common applications that you can work with Outlook, OneDrive, all of the apps that are available currently through the college, Class Notebook, Forms You can also explore apps through there What's nice is you'll see a list of the current documents that you've worked with I really like this because every device that I have that I'm logged in to the school with, I simply have to log in

Go into whatever I'm using, whether it be PowerPoint, OneNote, Word, or Excel, and it's connected directly to Office 365 And it shows me the last things that I was working on So I don't have to hunt and peck Where did I put that document? It's all shown right there for me So if I wanted to go into this presentation that I was just working on five minutes ago, I can click on that

If I wanted to go into any of the OneNote notebooks or other things that I've worked on, they're all available for us to work there So the first area where we're going to take a look at is I'm just going to jump through some of the different tools we have So first, I just kind of want to show you what Teams looks like So chances are you're probably in an Office 365 group, which is basically a distribution group that gives you access to collaboration With Teams, you'll notice here, and at the end of the presentation, you'll see my email address

I have a lot of resources for this talk that I've added into here There will also be– once we have the recording for this– I'll put the recording in here as well so you'll have access to this I can add you into this So then, what you're able to do is I have a number of things in here I can embed video in here

I can embed my presentations You can actually put assignments in here You can have grading go through I can put quizzes in here At this time, there's not a really good centralized grade book

So that is really the only thing keeping me from moving away from Blackboard completely, is a centralized grade book mechanism But it provides you a great way to be able to collaborate with your teams AUDIENCE: Oh, this is a team? MICHAEL BENDER: Yep [AUDIO OUT] I have a number of conversations I was having a conversation with Alan when I did this presentation last fall

And so it combines instant messaging It combines distribution groups, all those sorts of things into one tool for you to be able to use AUDIENCE: Now, do I need to ask to join your team? Or how does that work? MICHAEL BENDER: Yep Send me an email Then you would ask to join my team

And the would add you in Otherwise, if I had a full roster of the class, I would just go in and add those people in So if you created a team, say for your department, so like our department, one of the lab staff created a central team for our staff And they simply went through the roster and they added everybody in So I would just go through if I got the roster from [INAUDIBLE] or if you email me, I would simply add you in here

And you'd be able to take a look at this Yes? AUDIENCE: But you cannot do that with students Right? [AUDIO OUT] MICHAEL BENDER: Exactly It probably comes down to licensing And there's probably some cost involved there that if they turn it on for the students

It is a new product it's only been out about a year So it might be one of those that if they did turn it on, it's kind of like what happens with SharePoint if you don't completely manage it, that it kind of goes out the door And the next thing you know it's uncontrollable So yeah, unfortunately, isn't available for students now, but maybe down the road it might be definitely an option for people to work with

The next tool is called Stream And this is basically a place where you can put, as you can see that, [INAUDIBLE] put some basic videos out there So it's a repository that the college can use for storing videos The one thing with Stream, this, again, is also a newer tool as well So there's not a good mechanism for creating just a repository for your videos

But that might be, again, remember I said that these things are constantly changing So chances are down the road, Microsoft will see what people need for this And they'll look to modify those down the road AUDIENCE: Is there a file size limit for this Stream? Like, how big of a video can we put on it? MICHAEL BENDER: That's a great question I'm not sure of the size

I know that this one was fairly large AUDIENCE: I see that's 51 minutes MICHAEL BENDER: Yep This was pretty large when we rendered it I would guess that there's some sort of file size, but most of us probably won't run into it

Normally, when I create videos, I try to keep them in the five to 10 minute range But if you're doing one like this where it's for this length of time, then it's going to be larger So the next area what I wanted to take a look at is OneDrive So basically, what OneDrive is is it's a fileshare up in the cloud So this is where I store all of my documentation

And the reason I love OneDrive is that I'm an IT guy, which means that my level of organization is often not that great, because I'm used to running around with my hair on fire So what used to happen to me all the time is I'd be working in my office I'd work on a PowerPoint presentation I think I'm saving it to that little USB drive, but I'm not I'm saving it to my desktop

So I get in my classroom I start going through my lecture And I'm like, those aren't my slides And so I'd run back to my office, grab– chances are, many of us have probably run through that With OneDrive, I have every computer that I use– primary desktop computer and my laptop– are synced to the Office 365 OneDrive

So what that means is when I create a document and I save it into my local OneDrive repository, it syncs up to the cloud So I have a copy on my desktop I have a copy up in the cloud So when I go into my classroom, I log into Office 365 I can launch it right in there

So for PowerPoints that I use in class, I never use the desktop PowerPoint I use it through Office 365 I simply launch it, and I go from there If I have to make changes to documents during class– so as I told you, I'm an IT guy Even though I started using Grammarly just recently, I have a tendency to miss words here and there

I do proofread my stuff But it happens And so there'll be times where we're going through assignments or the syllabus or things like that where we might see a mistake I can change it on the fly Open it up

I edit it I make that change right away And now, that is permanently saved I don't have to download it somewhere, make that change, and then upload it back to Blackboard at some other time, and get in this cycle of having different versions floating around AUDIENCE: So could the student then access that through OneNote as well? [AUDIO OUT] Question with just a quick demo showing in here

AUDIENCE: [INAUDIBLE] later if it's not [INAUDIBLE] MICHAEL BENDER: Nope This is the perfect time to answer that So let's take my syllabus here

So if I click on that, that brings up my syllabus If I want to do an edit, it gives me the choice of editing in Word, or I can make that edit in OneNote So if I go back to my Documents here, let's say I want to make this available to my students I right click I choose Share

Brings up a little box here Tells me who I want to share it with– people in Madison College, people with existing access, or specific people To make it easy, I just do it people in Madison College because what I do is I I give my students a link to that document So when they click it, because they are people at Madison College, they have access to it Default is always going to allow edit

So you want to make sure if you're using this, you turn that off When I first started using this, I would have students sometimes edit my documents And so it kind of defeated the purpose of having that out there But if I turn that off, I click Apply, I could send that to people I could copy a link so it creates a link that I can then embed anywhere

I could put in an email out to my students I put it in my OneNote, which we're going to see in a second I also set it up as a web link inside of Blackboard so that they have access right to this So any time this changes, they have the most recent copy of that Question? AUDIENCE: OK

So this– [AUDIO OUT] MICHAEL BENDER: Ever heard of a separate OneDrive where we can store stuff that you don't have to authenticate into it AUDIENCE: Again, I'm an amateur about this, but I believe [INTERPOSING VOICES] MICHAEL BENDER: That's something that I've actually wanted for a while So it's something that I'll definitely look into But for using the OneDrive for Business as part of our Office 365, you are going to have that authentication piece AUDIENCE: So you said– [AUDIO OUT] document

Is that right? MICHAEL BENDER: Correct AUDIENCE: Now, if my student creates a document, can I show him or her how to do that as well? MICHAEL BENDER: Absolutely So they can store it [AUDIO OUT] Absolutely AUDIENCE: But when you say people [INAUDIBLE]

Are there are people without access to it too? MICHAEL BENDER: If they get the link AUDIENCE: If they get that MICHAEL BENDER: Yep So I do everything by links

So if somebody got the link to mine, and they were in Madison College, they'd be able to get into it AUDIENCE: And you will have to share the link [INAUDIBLE] access it MICHAEL BENDER: I have to share it, or they have to find it So I consider it to be pretty safe practice Plus I don't share anything that would involve a FERPA violation or that sort of thing

AUDIENCE: Thanks MICHAEL BENDER: You are welcome So you'll notice that it shows all of the different file types here If I click on that, you'll see that this is just one of my lectures So what I would normally do is I just run my PowerPoint right out of here

So a lot of times all I need to do is it doesn't matter what classroom I go into, where I'm at, I can simply go into my web browser Log into Office 365 I have access to all my tools Even if for chance maybe I go into a classroom that doesn't have the Office apps on it, I don't have any problem because the Office apps are all loaded up there Your mileage is, of course, going to vary

If you're doing some, say, complicated stuff with any of the tools, but most of the stuff that we would be doing in the classroom you're probably not going to run into any issues with the apps inside of here And then you simply treat it like you would any sort of file structure You create files For each of my classes, I create a folder And then within there, I have assignments

I have lectures And I just have a methodology that I use for storing all of my information in there The other nice thing about it is let's say I made a change, and I wanted to go back I can go to Version History It'll bring back all of the versions of that document

So if I made a major change to it, and I'm like that was a really poor change, Mike, then I can simply go back to all of the previous versions that are available for that document So the versioning is, I think, that's a pretty cool tool as well, as allowing you to get back to those things because we all do it from time to time We might delete something and save it and need to work with that So then you can also download as well So for my class, I have students that use a lab addendum that they use to submit their assignments

So I still have them submit assignments through Blackboard So what they do is they click on the link for the assignment It'll bring the document up in OneDrive Because it's read-only, they download that And I tell them save it somewhere safe

They can put it on their OneDrive They can put it on a USB drive And then once they complete the assignment, they submit it up through Blackboard So your students have access to whatever you're going to give them access to So that basically covers OneDrive for us

You notice there's also a recycle bin here that it has all of your old documents and things of that nature So let's take a look at OneNote Classroom Notebook And we're going to spend a good amount of time for this So if you go into the App section, there's one that says Classroom Notebook, as opposed to OneNote And this brings you in here where you can create a new class notebook

And what a class notebook is– how many people have used OneNote? OK So the typical with OneNote is it's just an electronic notebook Right? With the Classroom Notebook, what this allows you to do is you create a central notebook that you then add your students into And they each get an individual section in that notebook So I have a teacher-only section where all my notes are where I do all of my work

They don't have access to that I have a collaboration space where my students can collaborate I can also assign the permissions in there as well So if I want students to be in a group project, and I group them together, and I want to be able to have them be able to interact through OneNote, but only say the four people that are on each team, I can set up those permissions through the Manage the Notebooks area And what it allows me to do– let's take a look at creating a notebook here

If I go in and create a notebook, I'm just going to call it Demo It allows me to add these different spaces So have a collaboration, a content, and then the student notebooks I can add another teacher with permission So say you're working with a part-time instructor and you want them to have access to the same notebook that you use in your class

You could add the add that into there If I click Next, it's going to ask me for the names of the students This gets a little bit tricky The reason is I can't just type the student's name in like we can in Outlook and it auto finds them So what do you have to do is you go into your schedules in Faculty Center

And you know that little button that says Email All and it brings up the window with everybody's name, email addresses? You copy that into Notepad You change the commas to semi-colons You copy the whole thing You copy it in here And it'll find everybody's address

That, unfortunately, is the quickest work-around we have at this point until they integrate the ability to add those in more easily So when I click Next– AUDIENCE: I could have sworn when I put emails in, it populated with their student email MICHAEL BENDER: Let's see AUDIENCE: It could find everybody but three MICHAEL BENDER: Yep, sometimes I've had some problems with that

So that might be one your mileage might vary on that as well So for the student space, you can choose what you want in there Do you want handouts? Do you want class notes, homework, quizzes? If you want to add an additional section in, you can add those in at this point So I'm not using this area heavily in my classes I basically tell students, hey, here's a great place for you to keep notes in the class if they get engaged with OneNote

In the future, there's a possibility of being able to do quizzes through this, being able to survey your students through this If I had a class where I had students doing journaling, this would be a great place to have the students journal because this is a private space that only themselves and the instructor has access to So that would allow me to be able to take a look at their journal from time to time to see what they're writing about So if I click Next, it's going to basically show me what this is going to look like when I create it And we'll go ahead and create that

And that will set that up for us If we need to manage that later, we can go through that same screen we were at previously So at this point, we could open this in OneNote the Desktop or OneNote Online Notice right here it says download the class notebook add-in If you're using the desktop version of OneNote, you want to add this in

The reason is is it provides you a set of tools that allow you to interact with the classroom notebook So what it allows you to do is, say, you're working on some notes in your teacher section, or perhaps some sort of document And it's fully fleshed out It's got a bunch of stuff in it It's got links

It's got a video It's got a bunch of things that you don't want to copy and paste that over to somewhere else Say you want that in the students' notes– I'll show you this in a second– you can choose to have that put and distributed right into your students' Notebooks So let's say you have multiple classes that are using the same Notebook, and you've got 100 students One little process distributes that all 100 students

So the add-in's a good tool to make sure that you have available for you when you're working with it So let's jump into the OneNote Classroom Notebook So this is the one that I created for when I did this demonstration in the fall So you notice up here I have a collaboration space And then we have each of these tab areas

What's going to end up being in when you create these, it's always going to have these default sections to kind of give you an idea of how to work with these areas So the collaboration space is really designed as a place for you to collaborate And like I said, if you want to set permissions on specific sections for your students, you can absolutely do this Actually, I'll show you right now how I use this in my classroom So I have a class called Server Pro

And it's a capstone class And I have been doing a lot of soft skills stuff along with the technical stuff And one of the things that I have to do is I have them research what are the hot trends in jobs in IT right now And then as a team, what I have them do is once they have that list, I have them go out and find resources for that and put in a description of why they think that's a good resource So as you can see here, we've got some topics, different links that are available, a little bit about each one of those

And what's nice, because this is Office 365, and the students are logging in with their account, I don't know who made which changes in there So I can keep track of who did what work Why I think it's kind of cool, what have I just done here? I've crowd-sourced this project So if I have two classes of 20 students that each group of four, so five groups each class, math is sometimes difficult, that comes up with a whole bunch of articles that my students just crowd-sourced together So they all have access to these

So they can all get access to those So I use it as a collaborative space, a way for them to work together and do some of those projects This is one of those things that some people, it doesn't fall in your typical instructive design methodology because that methodology is you're trying to keep everything in one place But again, remember, one of the reasons why I have my students using these is because I want them to have access and be working with tools that they are going to be working with in the workplace AUDIENCE: So they can click on one of these, and then put their ideas and things

MICHAEL BENDER: Yep They just write in here So when these start out, if we take a look at the example here, I just have that as the base example And then they just create a page under here All of the team members put their work in there

And then all I have to do as an instructor, I simply go in there I look at all of them I have them put their names in there and that sort of stuff And then I just go back to Blackboard, and I give them their points I can also use this as a feedback method

So if I wanted to give the students feedback on whatever they put in here, I could put inline comments right into here I don't have to go through other tools to do that Yes? AUDIENCE: The place where we got stuck is that we couldn't all add to the same document It kept making an individual document for each student And then they can see each other

So we must have been missing a step somewhere So I'm looking at this more closely [INAUDIBLE] MICHAEL BENDER: It should be once one person creates a page, and then you go into that, then if they're writing on that page, it all should stay on that same page From time to time, you'll run into some merge issues

But for the most part What I do to also alleviate the issue of where do I store my stuff I create the pages for the students AUDIENCE: That's what I did And it was a huge disaster

And we to had to abandon MICHAEL BENDER: You had to abandon it? AUDIENCE: Yeah, because I thought this is going to be great I had the students take turns taking notes for each class, and then share with each other And we talk it over And dang, I thought this will be perfect, and it was just horrible

So that's why I came to this class Because I figure I must be doing something wrong But it is not intuitive I'll say that much Because I spent a long time

My students couldn't figure it out either MICHAEL BENDER: Yeah I can honestly say I haven't run into many problems with students being able to put their work and things like that in there So then the Content Library, that's where I put everything for my classes So I have my class notes here

So you see I have my each day laid out And I was talking about this earlier is that, being an IT guy again, I've never been good at creating a binder week one through 16 So back in the old days, when we didn't have OneNote, they taught you to create that And usually after week three or four, I'd forget a week And then the next thing I know, I go back the next semester and like half the semester is missing

Now, this is what I do before every class period to prep for my class I go in there, and I write all my notes You'll notice that down in the Teacher Section, you notice that it has all those areas for Fall '17 I have all of my notes from previous semesters So what I do at the end of the semester, I will move the class notes down into my teacher area

I will label them this semester So I know going back to that semester what happened What's also nice about this is that usually I can think back to last semester kind of how it went And so now, I know based on what type of class, whether it was a day class or a night class, how that ran It also gives me the flexibility– in my teacher area, what I'll do is I'll have a section where it's labeled Next Semester

So when something comes up in the class that I'm like, oh, we need to cover that next semester, I go right in I enter that on the list So then I have a laundry list for when next semester comes up of all the things that I want to make sure that I capture going forward So I'm never reinventing the wheel for my classes The amount of time that this saves me is probably not able to be calculated

Plus, I've been using this workflow for a long time, so I've become very efficient with using it My students, I can tell you take a little bit to get the understanding If you decide to start using these things in your class, at the beginning of your class, just like we're taught to walk our students through how to use Blackboard and how to use the different tools, you need to make sure that you spend some time with your students introducing this tool A lot of times they'll forget that when they click on a link that they have to be logged in to the college to get that to work So it's one of those things– I have had some students be like

I'm not sure where I'm supposed to be And then I just take some time with them and kind of explain and walk them through there The other thing I tell the students is this is how you can see what we're going to be doing next week because I'm working on it for the next week So they can go in here, and they can see what we're going to be going on and my notes And I also warn them as well that these are not your typical notes that you take in class

These are the notes that I use to basically work through my lecture So they might not be as detailed as someone would take in class, but it does allow me to be able to provide them a lot of information So one of the classes I teach is called infrastructure automation It uses a scripting language called PowerShell And so everything we do in class is code

All of my code is in my OneNote So what that means is, remember I said before that you don't need your laptop because I want you to follow along? That's the way I want my classes to be I want my students to watch me as I'm putting in the code I want them to see what's happening And I tell them, you will have the exact same demo environment for your labs as I use

This is the exact same code Watch what I'm doing, be engaged, ask questions, then go home or go to the lab, and you have all of the code that you can run on your own So it gives me the flexibility of trying to get our students out of the notebook and scribbling notes and actually taking advantage of the things that we have to be able to give them that is not in the textbook, that is not in our videos, or whatever mediums we're having them work with So that's one of the reasons why I like this as well AUDIENCE: So you get more kind of problem like writing on notebook [INAUDIBLE]

MICHAEL BENDER: Let me show you an example of that real quick AUDIENCE: Just one other question Do the students have access to all of this then? or can you hide things from them? Like in Blackboard, you can have more information than what I have, or whatever you have here, your old notes will be available to them as well? MICHAEL BENDER: So great question So I'll rephrase that

So what do students have access to and what do they know? Collaboration space By default, they have full access, unless I go in and set the permissions for each area, which I can do The Content Library, that's where you put everything that everybody gets access to Notice teacher-only here? That's where your stuff goes So if you have class notes, if you have, say, the answers to quizzes or things like that that you want to just have for yourself, that's where you're going to put that information

So let me go over here to the other notebook that I have here So I have this called Diagram So this is a Surface Pro I don't know if anybody's ever seen these One of those fancy devices from Microsoft

And so I can go in here and those things on the wall– I never use those I no longer use white boards anymore The reason is I used to use the white board and I used to drawn on it all the time And then I'd have to take a picture with my camera and get them to students What do I do now? I go up here, I draw little diagrams, and in about 20 seconds, you're going to see some stuff show up on the screen

AUDIENCE: But you need one of those? You need one on the [INAUDIBLE] MICHAEL BENDER: I need one of those to be able to write on it You would need one of those to be able to write on it, if you have a device that supports pen input, which many of the touchscreen laptops do Let's do a quick refresh here Sometimes, depending on how long it takes the squirrels that are all working with the ones and zeros to get these moving, it can take a little bit of time for this to show up Oh, come on

Am I in the right one? Let's see Class notes Ah I was on the wrong tab So there it is

So not very pretty, but that's what I would draw on the board What can I do now? AUDIENCE: Can you save? MICHAEL BENDER: I can go back when I have more time and I can clean this up It's a permanent part of the student's notes So I could add more context to this Let's say after the lecture, say I wanted to put a couple of paragraphs about what was in here

Create a text box in there, I can type in whatever that context is, so when that student goes in to view those, they don't have to be like, hey, what did Mike say in class about that? I can put that context right in there And this works for a lot of different things So let's go over and we're going to go to the diagram here And I've got OneNote on my phone So everybody say, cheese

AUDIENCE: Cheese AUDIENCE: MICHAEL BENDER: OK In a few seconds, the picture will come up there So I can use all of these different [INAUDIBLE] So there you go What's cool about all of this stuff– not that I like working on the weekends, but I like being available for my students to be able to answer those really easy questions

Sometimes, I'll get a question and I'll get the same question multiple times because I made an error in my documentation I could go right to OneNote and make myself a note, or on my phone, go right to that document through OneDrive, edit that document Those changes go right up into my documentation So I think some pretty cool things that are available for you My recommendation for this is if you haven't used OneNote, start using OneNote as a platform for yourself

So try it out for a semester as a storage place for your documents, so that you kind of learn how it works and those sorts of things Once you're comfortable using it for your work, then maybe see if you think it's an opportunity for you to use in the classroom I think it's a great tool, but depending on whatever the course is, it may not be the right tool for you to roll out to your classroom, because you might have a very fleshed out Blackboard that has everything in it that you need, that it's all set up It's perfect every semester Students know exactly where to go, that throwing in something else might just be kind of throwing in a wrench

But start out with yourself See what happens AUDIENCE: Can you take the content from that OneNote, and then, for myself, and then put it on the Blackboard, though, if you have a [INAUDIBLE] MICHAEL BENDER: You could You could copy and paste it AUDIENCE: Copy and paste it, basically

MICHAEL BENDER: Yep It would be when you start getting into– so you can embed video, audio, all sorts of stuff So one of the things I wanted to show you is let me go down here to the teacher only area And notice I have a survey in here Microsoft has this tool called Forms

This will take a while to load up What I can do is let's say I want to survey my students every week I have this one called Class Muddiest Points They put this in, they submit it, it goes to a response area where I can look at all of the responses for that survey AUDIENCE: And that's a survey from Microsoft? You didn't create this one? MICHAEL BENDER: I created this

I'm going to show you in a second where you would go to create this Let's say I want to pass this out to my students What I can do is choose that survey, Class Notebook, distribute the page It's going to ask me to sign in, and that allows me to distribute it out to the students' class notebooks So it looks like it's thinking

There we go You're noticing in here, taking a little bit of extra time to do some things That's one of the things that can be challenging, at times I've had times where the internet is slow Getting to my stuff has been slow

So especially if you have your stuff up in the cloud, you might want to have a plan B So have your slide deck available in another location Not sure I think we might be hung up here But what this will allow you to do is it'll allow you to distribute it into the individual students' areas

So like I said before, if you have 100 students, one process allows you to send that survey out to all of the students So Forms is the tool, when you go into Apps, that allows you to do this So you can create a new form You can create a quiz So you can actually create a quiz that gets graded

And then it goes back to a central place, and you have all of the grades available for those And then what you can do is I can then embed those quizzes into OneNote This is something– I simply wanted to show you this This is one of those things– hey, I could think about doing that Again, remember I mentioned part of the reason I haven't made a full cut over is because of the grading part of Blackboard, that having a centralized grading piece, I don't have any of my quizzes or anything done outside of Blackboard, just because from a class management standpoint, it makes more sense to do that, even though this does have some of those new and cool functionalities

But I wanted to show– yeah AUDIENCE: Excuse me Two questions I was just going to say, it's also much more appealing looking than a lot of– MICHAEL BENDER: If you go in here, you can share it, copy that, and– AUDIENCE: Yeah MICHAEL BENDER: Did you have a second question? AUDIENCE: No, I'm just– MICHAEL BENDER: And then, that's a perfect segue to how do I integrate all of these things into Blackboard? So how I would integrate that, and I'm just going to throw it into my classroom here, is I go to Web Link, copy the URL, and then I just put Demo Form

Make sure to open– default should be opening up in a new window Whenever I put any sort of thing going outside of Blackboard, I always make sure that it opens up a brand new window, because blackboard gets kind of weird, especially when it takes you out Then, students are like, hey, where am I? I like to have that second window open so they still are anchored in Blackboard there So then I just simply click Submit there, and there's my form AUDIENCE: Could you also– there's the other method that makes things open up– be immediately open in Blackboard

Could you do that, too, with this? Do you know what I mean? MICHAEL BENDER: Yeah, let's try to see what happens So if you choose Not Open in a new window, then it opens it in Blackboard like that AUDIENCE: But there is a way you can do where you don't even have a link to click on in Blackboard You just have it visible right away You're using HTML, isn't it? MICHAEL BENDER: Yep

You go here to Embed, and then you'd copy that, and then best thing to do here is File No, Item And then choose HTML Oh So there you go

So then, that embeds that in there AUDIENCE: Do you think that's all right as a technique? Does it have a disadvantage? MICHAEL BENDER: I haven't tried that technique I think it would probably work perfectly fine, because the student should– if the students can get to that– if they can see that, it means they're authenticated AUDIENCE: Right MICHAEL BENDER: Because they have to be authenticated to be in Blackboard, anyway

So that should work out for you AUDIENCE: And they still can electronically access this and click on those to choose, or they have to print it to send a copy? MICHAEL BENDER: Nope AUDIENCE: No Oh, I see MICHAEL BENDER: Click the little buttons

And then, if I go back here to– oh, there we go There's all my responses So I think that's a pretty cool tool, as far as if you need to, say, survey your students And I know a lot of teachers like to survey students in the middle of the class I think this would be a really good tool for that, as well

Of course, lots of moving parts here But that's our job, is to manage a lot of moving parts when we're working in a classroom So that's basically all I have So what I wanted to do was, and I hope I gave you some really good insight into the tools that are available in Office 365 We showed you OneDrive, how you can use OneDrive to store your documents, to be able to link off those and share

Same way that I did with the form– if I wanted to make that document available to my students, I simply share it out I go in there, I add that web link in there, and then they have access to that We covered the OneNote Classroom Notebook, which I think is probably one of the– I used to be using the public version of OneNote, because I had started using OneNote about four years ago And I kept waiting and waiting and waiting for technical services to roll out the Classroom Notebook functionality in that So when they did, I was really excited about it because I think it gives you, as an instructor, a really good tool for being able to manage your classroom

I think the collaboration space, I think, brings some really cool possibilities of getting students to work together From an instructor standpoint, like I said, it's revolutionized my ability to get ready for my classes and not have to reinvent the wheel every semester and every class that I go into And it's a good way to keep the students up to date And last, we took a look at Forms Might be a good way for you to survey your classes

As with anything, all of this is available to you So like I said before, just start experimenting with it See what works, see what doesn't When I started using this in my classroom, I tell my students all the time that they're my guinea pigs Whenever I come up with something new, I'm like, hey, can y'all try this out to see what happens? And chances are, your students will be like, hey, that's kind of cool, or they'll give you feedback

They'll be like, yeah, we don't like that Why not try that out? If it works, great If it doesn't, put that to the back burner, and maybe sometime later on, it'll come up Any other questions? AUDIENCE: You had something about Skype worked as an [INAUDIBLE] MICHAEL BENDER: Oh Yeah, since we have time, let me show you that real– let's see if I'll be able to get into that

AUDIENCE: Might be able to through Outlook MICHAEL BENDER: Yeah, I was trying to think of how to do this without being a FERPA violation So what I would do for Skype for Business is you go in, and you can create a new calendar event And notice it has up here, Add Skype Meeting So what I can simply do is whenever I have my office hours, I can simply create this

And I can invite my students to be part of that So normally, what I do is I don't leave it open all the time and invite them all, because then you have a bunch of people in there Basically, when I use this, say, maybe it's a day that I have to be at home, but I happen to have office hours that day What I'll do is I'll tell my students, hey, if you want me to Skype in and work with you, drop me an email And so what I'll do is I'll then invite them to a Skype meeting

And they have to have Skype installed on their– AUDIENCE: Yeah MICHAEL BENDER: And then you can remote in And then normally, for the classes, I will have the same demo environment So I can walk through things on my desktop, so they can see that And then it can also flip around, too, is that they can share their desktop, so they can show me where they're having problems with whatever work they're working on

You could use other tools, too There's plenty of other tools out there to allow you to be able to do those type of meetings But I like it, because again, it's built in So I can send it right to their student email They can message back and forth

It's secure So I think it's a good way of doing things You could also– I wouldn't do this I'd use Blackboard Collaborate for it, but if you had to, you could use Skype to actually do a lecture, because after you get done with it, you could record it through Skype and then you could post it or do whatever you want with that But Blackboard Collaborate is probably a little bit richer of a tool for doing that

So that's how I would do office hours with Skype You could also– if the students were in teams, that's where I would do office hours, then, if we had access to them being in teams But since we don't, this is a good second option for that, of being able to meet with students and be able to work with them and be able to work with them Here's what I will caution you about, is if you're going to be using Skype, and you're going to be doing back and forth, sharing desktops, you want to make sure that the student fully understands what's happening, that I will see everything that's on your desktop, because back when I worked in the real world, I was teaching a person on my team to remote into workers' desktops to do work with them And the cardinal rule was, you talk to that person 30 seconds before you did it, so you knew, and this person said he talked to him, but he didn't

And he logged into his computer, and inappropriateness So you just want to make sure that the students understand that paradigm, and from your side, as well You want to make sure that if you're interacting with the student on your desktop, that you don't have your email open up or things like that, or the Blackboard grade book It might be in the background, and you might not think about it So whenever you're using any of those, especially video, you want to keep that in mind, just to make sure that you don't compromise any of that FERPA information and that sort of stuff

So great question AUDIENCE: What is Sway? I haven't clicked on that I don't know what that is MICHAEL BENDER: So I have to tell you I haven't worked with Sway My understanding of what it is– it's kind of like PowerPoint meets audio/visual design sort of things

So it allows you to create, like it says, reports, presentations, training materials, and newsletters that are interactive AUDIENCE: I see blog up there, also MICHAEL BENDER: Yep So you can do a– we could play It allows you to basically make a richer presentation platform, and it allows it to go into some different mediums

If you take the time, there are a– AUDIENCE: It almost sounds like WordPress MICHAEL BENDER: Kind of like that So as you can see, there's a bunch of different tools that are out there I'm going to show you one tool, since we've got a little bit of time left And if people have questions, they can absolutely ask these

This is one that's called Flow, and has anybody ever heard of an internet tool called If This, Then That? So IFTTT What it is is that if this happens, do that So I blog and I'm on Facebook I'm on Twitter I'm on LinkedIn

So I blog about technical stuff that I want on Facebook and Twitter and LinkedIn So I created IFTTT things that, whenever I blog, it posts it to Facebook and Twitter and LinkedIn So it's personalized automation That's what you can do here, is that you can create personalized automation for your workflow So if there's certain things that you want to happen if something happens inside of your office workflow, you can build those out through here

So one that I have at home that I use, because I have a personal Office 365 tenant at home, is that anytime I make charitable donations, they always send you a document with a PDF I have a Flow at home that any time I get an email from the named charities, it saves whatever attachment into my OneDrive into a specific folder, where all of my charitable donations go So it's a way for you to be able to automate things that you would normally do manually So this is one of those that I can tell you that I've spent many frustrating hours trying to get them all to work, but they have a number of canned things in here that you can play around with So like here, one– save Office 365 email attachments to OneDrive for business

So that would automatically save every attachment that comes into your mailbox into OneDrive Is that a good thing? Don't know But it's an option for different things that you can do You can have it tell you what today's weather is going to be You could get a push notification when you receive an email from your boss

So for us here, I'm not sure how relevant that is However, if you're a staff member, maybe Or perhaps you want to make sure that every time your dean sends an email, you get notified for that It has those functionalities built in So that's a cool tool

So if you've used IFTTT, very similar to that It's simply kind of like a business side function for that Any other questions? OK, great Well, I want to thank you all for coming out today I am mbender@madisoncollege

edu Feel free to contact me if you have any questions If you'd like to be added to that team that I have that has a bunch of different resources on different Office things, just drop me an email I'll be happy to add you to that Also, they are videotaping it

So once that video gets posted or what have you, I'll be happy to let you know where that's located, as well, if you want to check back in on that So there aren't any other questions? Have a great day AUDIENCE: Thank you

Source: Youtube

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